Hemphill County Records
E-Recording Not AvailableSearch official public records, deeds, liens, leases, plats, and historical instruments filed in Hemphill County. Filter by grantor, grantee, recording date, instrument type, and more.
Recorder Office
Hemphill County Clerk
Address
400 Main St # 203 / PO Box 867, Canadian, Texas 79014
Office Hours
Monday - Friday 8:00am - 5:00pm
Phone
(806) 323-6212
Recording Fees
Typical county clerk recording charges
Recording & filing fees
- Penalty if grantee mailing address is missing$25
Additional notes
- A real estate deed costs $11 to record the first page. Each additional page is $4. Each name to be indexed in excess of five is 25 cents.
- When making certified payments online, use Bureau Code 4134196.
- Include a self-addressed, stamped envelope for the return of documents.
- Fees are subject to change without notice. For the most current fees and further information, contact the County Clerk directly.
Document Requirements
Formatting and filing standards for recordable instruments
- 1
The maximum size paper accepted is 8.5 x 14 inches while the minimum is 8.5 x 11. A page is considered to be one side of a sheet of paper. Use a font size of at least 8 point and black ink on white paper. Printing, typing, or handwriting must be clearly legible in order for the instrument to be accepted for recording.
- 2
If an instrument is not in the English language, it needs to be accompanied by a correct English translation.
- 3
Individual pages need to be of sufficient weight and substance so that printing, typing, or handwriting will not bleed through. Any riders or attachments must also comply with size requirements. Only one rider or attachment can be included with or attached to a page.
- 4
On the bottom of the last page, provide at least 3 inches of blank space for the file stamp. If this is not provided, an additional page will be added.
- 5
The grantor must sign and acknowledge the instrument in the presence of two or more credible witnesses or have it acknowledged or sworn to and certified by an officer authorized to take acknowledgments or oaths. Original signatures are required. Corresponding names must be typed, printed, or stamped beneath signatures throughout the document.
- 6
Instruments that convey an interest in real property must have the mailing address of each grantee that appears in the instrument, or in a separate writing signed by the grantor and attached to the instrument.
- 7
Provide a document heading at the top of the first page that identifies the type of legal document being recorded.
- 8
On the front of the document, provide a return name and address to ensure a proper and timely return.
- 9
A legal description of the real property is required.
- 10
Any document that transfers an interest in real property must include the following "Notice of Confidentiality Rights:" NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MANY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
Recorder Office
- Office
- Hemphill County Clerk
- 400 Main St # 203 / PO Box 867, Canadian, Texas 79014
- Monday - Friday 8:00am - 5:00pm
Research Tips
- Start with grantor and grantee names when researching ownership history in Hemphill County.
- Use document numbers, recording dates, volume/page references, and instrument types to narrow a broad record search.
- Review legal descriptions carefully when comparing deeds, mineral instruments, easements, plats, and releases.
- County clerk office hours and filing cutoffs can affect same-day recording, so verify current hours before visiting in person.
- E-recording status for Hemphill County is listed as "E-Recording Not Available" in our reference source; confirm availability directly with the clerk.
Verify With the County Clerk
Office hours, recording fees, and filing requirements can change. Confirm current details directly with the Hemphill County Clerk before recording or ordering certified copies.